Procurement Administrator

Vacancy type: Full-Time Permanent
Closing date: 16/06/2025
Salary: £32,532

About the Role

We have an exciting opportunity for a highly organised and detail-oriented individual to join our Procurement Team.

The role of the administrator is to assist the Procurement Team, internal and external stakeholders in a fast-paced environment. The role offers the opportunity to step up and develop procurement skills and experience in an interesting and diverse environment.

About the Recruitment Process

The interview process for this role will involve meeting with our Head of Procurement and our Procurement Business Partner. It will be an in person interview, where you will be asked competency based questions around your experience, and you’ll complete a task based on our Procurement System. You’ll also have the chance to ask questions about the role and the team, and demonstrate your motivations in applying for the role.

You can find out more about our recruitment process and the type of questions we might ask here.

What you’ll be doing

Assist in the day to day running of the Procurement Department, ensuring an excellent service delivery to our internal and external stakeholders
Manage the supplier email inbox, providing support to internal stakeholders and external customers by addressing queries efficiently.
Coordinate with accounts payable to ensure timely execution of payments.
Set up new suppliers and update supplier details in Oracle NetSuite, liaising with both internal and external stakeholders.
Maintain and oversee the company’s contract database using DocuSign CLM to ensure accurate record-keeping.
Organise, attend, and document stakeholder and supplier meetings by preparing and distributing minutes.
Collaborate with requisitioners and administrative teams to verify the accuracy of purchase orders to be receipted.
Analyse ad-hoc expenditure, engaging with the business to control spending and optimise supplier utilisation.
Liaise with internal stakeholders to facilitate the completion of credit application forms.
Assist requisitioners with supplier portals.
Regularly review and update standard operating procedures to ensure efficiency and compliance.
Ensure all procurement activities adhere to company policies and regulatory requirements, maintaining business continuity.

What we’re looking for

The successful candidate must be able to obtain a Counter Terrorist Check which requires you to have lived in the UK for the last 3 consecutive years
Experience in Procurement and/or Finance would be preferable, or experience in carrying out similar office duties
Organised and detail oriented
Excellent communication skills, both written and oral
Strong decision making, critical thinking, problem solving, evaluation and analysis skills

The following items are not essential for the role but would be nice to have:

Proficiency in procurement software and enterprise systems such as Oracle NetSuite and Docusign

What we’ll offer you

Pension scheme- employer contributions can be up to 7%
32 days holiday, based on full time roles, increasing with service
Annual discretionary bonus
Supporting your health and wellbeing- private healthcare after 1 years’ service, access to our Employee Assistance Programme and occupational health services
Free car parking on site and when you go on holiday
We offer a range of other benefits, find out more here

Why EDI?

We are Edinburgh Airport, where Scotland meets the world. The success of the airport comes down to our people, and you can help us deliver even more big days for our passengers and colleagues. The development of your career is important to us, and we’ll support and encourage this every step of the way. As a business we’re driven by our values – they’re at the core of our culture and everything we do. We’re looking for people who will demonstrate these values day-in, day-out. So if this sounds like you, apply now and get ready for your career to take off.

Building a diverse workforce that is inclusive and accessible to all is a priority for our business. As part of this journey, we are proud to be the first UK airport to be endorsed by WORK180. They only recognise great employers for all women. Find out about our policies on our WORK180 employer page.

As a Disability Confident Leader, we are committed to ensuring applicants with a disability can participate fully in our recruitment process. Please let us know in your application form if you require any adjustments, such as parking arrangements or alternative methods of communication.